Workforce Documentation: Attesting to Employee Numbers for Control Requirement 4.4.3.10
The CAN/DGSI 104:2021 Rev 1 2024 standard provides a comprehensive framework for organizations to enhance their cybersecurity posture. One critical aspect of this standard is control requirement 4.4.3.10, which focuses on documenting the workforce that has access to the organization’s data.
What is Control Requirement 4.4.3.10?
Control requirement 4.4.3.10 mandates that organizations must provide documentation attesting to the total number of full-time employees, part-time employees, and contractors who may have access to the organization’s data. This requirement ensures that organizations maintain a clear and accurate record of all individuals who can access sensitive information, thereby enhancing accountability and security.
Why is This Important?
Maintaining a detailed record of all personnel with data access is crucial for several reasons:
Accountability: Knowing who has access to data helps in tracking and managing data usage, ensuring that only authorized personnel can access sensitive information.
Security: By documenting the total number of employees, organizations can maintain a clear record of all personnel with potential data access. This practice helps in quickly identifying and responding to any discrepancies or unauthorized access, thereby enhancing overall data security.
Compliance: Adhering to this requirement helps organizations comply with broader cybersecurity regulations and standards, reducing the risk of legal and financial repercussions.
How to Implement This Requirement
To comply with control requirement 4.4.3.10, organizations should:
Conduct a Workforce Audit: Regularly review and update the list of full-time employees, part-time employees, and contractors who have access to the organization’s data.
Maintain Accurate Records: Ensure that the documentation is up-to-date and includes all relevant details such as names, roles, and access levels.
Conclusion
By providing documentation attesting to the total number of employees, organizations can meet control requirement 4.4.3.10 of the CAN/DGSI 104:2021 Rev 1 2024 standard. This requirement helps ensure that all personnel with potential data access are accounted for, thereby enhancing the organization’s ability to manage and secure its data effectively.